Gouvernement Princier de Monaco
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The modernisation of the State Archives

The archives are tools of governance, making it possible to guarantee the rights of citizens, improve the quality of the documentary collection and bear essential witness to a period of history.

Exemple de première et dernière page d'un Conseil de Gouvernement du début du XXeme siècle.

The wish of the Prince's Government to modernise the management policy of the archives contributes to administrative efficiency and helps improve the functioning of the State.

Until the 1911 constitution, the Sovereign and the State overlapped, as did their respective archives. The definitive public archives were long intended to be held in the Palace Archives, in accordance with the provisions of Article 2 of the Ordinance No. 3864 of 25 September 1967. This mission now falls to the Central Records Office.

In 2011, the Government of Monaco began the process of modernising the archives of the Administration, based on the  Ordinance no. 3.413 of 29 August 2011 concerning various measures pertaining to the relationship between the Government and its subjects

In this regard, the Sovereign Ordinance of 29 August 2011 is a major step forward in modernising the archives. it:

  • Sets out the current, intermediate and definitive records of Administrative department
  • Specifies the conditions of access and public accessibility of the public archives
  • Creates the Central Records Office  which is charged with preserving the archives of the executive services of the State in a definitive manner
  • Establishes a Consultative Commission on the State Archives

The action plan led by the Inspectorate of the Civil Service, launched in 2011, aims to harmonise, rationalise and optimise the archives of the State departments while keeping a record of administrative activity and ensuring its traceability. ( application/pdf Exemples de borderaux de versement (26.44 kB) ).

The State Archives Consultative Committee

Composition

Chairperson: Ms Corinne LAFOREST de MINOTTY, Inspector-General of the Civil Service.
Members: the Auditor-General, the Director of the Department of Legal Affairs, the Director of the State Property Authority, the Director of the Department of Information Technology, the Director of the Department of e-Government and Public Information, the Head of Central Records Office.
Experts: three dignitaries appointed by the Minister of State

Duties

The Commission is responsible for drawing up proposals and recommendations for the attention of the Minister of State to guide or improve the management of public archives. The Commission makes recommendations, which are submitted to the Minister of State.

It held its fifth meeting on 14 October 2015. This annual meeting was an opportunity to review the work undertaken to modernise the archives and the progress of the recommendations it has made.

The expertise of the Commission is essential for guiding the work to be carried out by the Central Records Office staff. It is based on the multidisciplinary composition of its members and experts. It acts as a guarantor for decisions taken in the field of archiving.

Recommendations

One of the recommendations relates to preserving and enhancing the documentary heritage of the "Journal de Monaco", the first edition of which dates back to 1858. This proposal is part of a two-fold approach: securing heritage documents and accessibility through a better historical understanding of Monegasque life in the mid 19th century.

In 2015, the Commission also recommended continuing the programme of preserving collections of historical interest by digitising the Official Gazette of the Administration from 1877, which lists the personnel of the State and the Municipality, as well as the main Monegasque official bodies and the nomenclature of private economic and cultural players.

A focus on the experts

Ms Evelyne VAN DEN NESTE, General Curator of Heritage. Ms VAN DEN NESTE, a graduate of the "École des Chartes" and the "École Nationale du Patrimoine", is Head of the Archives and Documentation Department at the Presidency of the French Republic.

Dr Olivier PONCET, who has a Ph.D. in History, is a graduate of the "École Nationale du Patrimoine" and teaches the history of institutions, archival work and diplomacy of the modern era at the "École Nationale des Chartes".

Dr Thomas FOUILLERON, has a Ph.D. in history and is the author of numerous university studies and a manual on the history of Monaco. He is Director of the Archives and Library of the Prince's Palace.

http://en.gouv.mc/Policy-Practice/A-Modern-State/Modernising-the-Administration/The-modernisation-of-the-State-Archives